Administrative Coordinator - Human Resources & Learning

Child Action is a private, non-profit corporation created in 1976 to promote the education and social welfare of children and families and to advocate on their behalf. Our programs include resource and referral services for families seeking child care, child care subsidies for qualifying families, recruitment and professional development of the child care workforce, and family education and support. We are seeking individuals who are highly organized, have the ability to multi-task, provide excellent customer service, have good problem-solving skills, and have the ability to understand the challenges facing families from a variety of ethnic and economic communities. Please note that completing the job application is a mandatory requirement for this position. Typical Duties: Administrative Support Provide administrative support to the Director of Human Resources and HR leadership. Manage calendars, schedule meetings, and coordinate appointments. Prepare correspondence, reports, presentations, agendas, and meeting materials. Coordinate travel arrangements and expense reporting, as needed. Assist with special projects and departmental initiatives. Human Resources Support Maintain confidential employee files and HR documentation. Assistwith onboarding and offboardinglogistics. Prepare new hire packets and orientation materials. Coordinate employment paperwork and document processing. Support recruitment activities by scheduling interviews and communicating with candidates. Assist with HR events such asbenefitsenrollment, wellness programs, recognition activities, and employee engagement initiatives. Maintain HR databases and filing systems. Process routine HR forms and requests while ensuring confidentiality. Learning & Development Support Coordinate employee training schedules and registrations. Reserve training rooms or virtual meeting platforms. Prepare participant materials, handouts, and evaluations. Communicate training details to employees and facilitators. Track attendance andmaintaintraining records. Assistinmaintainingthe Learning Management System (LMS), if applicable. Generate reports ontrainingparticipation and completion. Coordinatelogisticsfor workshops, leadership programs, and organization-wide training events. Order andmaintaintraining supplies and materials. Customer Service & Communication Coordinate vendor communications related to HR or training services. Serve as a primary point of contact for routine HR and training inquiries. Provide excellent customer service to employees, managers, and external partners. Direct inquiriestotheappropriate HRteam member. Support communication of HR initiatives and training opportunities. Maintain professionalism and confidentiality in all interactions. Records & Compliance Ensure confidential handling of sensitive employee information. Maintain recordsin accordance withorganizational policies and applicable laws. Assistwith document retention and records management. Support preparation for audits and compliance reviews. Track required employee certifications, licenses, and mandatory training.