The Safety & Fleet Compliance Coordinator plays a key role in supporting company-wide safety initiatives and ensuring regulatory compliance across all locations. This position assists the Vice President of Warehouse Operations as well as the Warehouse Operations Managers with safety training coordination, compliance tracking, audit preparation, driver certifications, inspections, and fleet compliance systems.

Essential Duties and Responsibilities: (include the following and other duties which may be assigned)

Safety Program Support

• Manage and maintain training records ensuring accuracy, timely updates, and alignment with compliance deadlines.
• Work with Warehouse Operations Managers to track training completion, identify gaps, and support internal and external audits.
• Help manage safety calendars and ensure all deadlines are met for compliance-related activities.
• Perform general clerical duties including data entry, document organization, and responding to safety-related inquiries.
• Administer drug and alcohol safety programs in conjunction with HR.
• Track and report on safety metrics, trends, and compliance, prepare reports for management.

Fleet Operations Support

• Monitor and respond to all Samsara safety alerts and notifications daily; issue corrective training as needed.
• Manage driver qualification files (DQ files), including verifying licenses, medical certifications, FMCSA Clearinghouse inquiries and postings.
• Coordinate random, post-incident, and pre-employment drug and alcohol tests for commercial drivers (A, B, and C licenses), in collaboration with HR and Warehouse Operations Managers.
• Track and manage all DMV licenses for delivery and non-delivery drivers and medical certifications for delivery drivers; request updates and follow up with employees and supervisors.
• Assist the Warehouse Operations Managers in tracking, updating, and downloading reports for DQ Files in JJ Keller.

Driver Programs & Systems

• Support the recruitment and onboarding process for Drivers, ensuring compliance with DOT and company policies.
• Monitor driver performance and behavior using telematics, camera systems, and driver coaching platforms.
• Support and improve utilization of driver-related platforms (e.g. Samsara, Sentix Pro-Tread, & ELD’s).
• Collaborate with Warehouse Operations Managers to assess risks and reduce incident rates.
• Develop consistent coaching and communication strategies to support a culture of safe driving.

Team Collaboration

• Attend and contribute to meetings with Warehouse Operations Managers and other stakeholders to review outstanding compliance items and plan for system improvements.
• Collaborate with Vice President of Warehouse Operations and Warehouse Operations Managers to design, update, and distribute safety training calendars for sites.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Experience and other requirements

• Project Management experience 3 years
• Must have a proactive approach to problem resolution and problem solving.
• Excellent organization and communication skills required.
• Excellent attention to detail and follow through a must.
• Ability to exercise discretion and confidentiality.
• Prior experience in safety coordination, transportation compliance, or fleet administration preferred.
• Working knowledge of DOT and OSHA regulations.
• Experience using telematics, safety platforms, and document tracking tools.
• Ability to manage multiple systems, timelines, and stakeholders.
• Proficiency with data entry, scheduling software, and MS Office Suite.
• Job requires some travel to Distribution Center locations.
• Must have a valid driver’s license, ability to travel for inspections or training;
• Strong attention to detail, excellent organizational and follow-up skills, and a commitment to safety.

Competencies

To perform the job successfully, an individual should demonstrate the following competencies:

Continuous Learning - Pursues training and development opportunities; strives to continuously build knowledge and skills; shares expertise with others

Job Knowledge - Keeps abreast of commercial real estate, leasing market information and laws governing real estate transactions

Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully

Customer Service - Responds professionally and promptly to requests for service and assistance

Cooperation – Takes feedback and direction well. Offers assistance and support to co-workers

Ethics - Works with integrity and principles

Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent

Dependability - Completes tasks on time or notifies appropriate person with an alternate plan

Accountability- Acknowledges personal accountability, mistakes, reports concerns that may impact functions, procedures, deadlines, co-workers. Takes input and advise on corrective measures needed and works to resolve issue in a timely manner

Initiative - Asks for and offers help when needed

Judgement - Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process

Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; monitors own work to ensure quality

Quantity - Completes work in timely manner

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Bachelor’s degree in Transportation, Safety or related field of study. Will consider equivalent experience. High School Diploma or GED required.

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Mathematical Skills

Ability to calculate figures, distances and time. Ability to apply concepts of basic math and algebra.

Reasoning Ability

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical, data or diagram form and deal with several abstract and concrete variables.

Computer Skills

To perform this job successfully, an individual should have the ability to operate general office equipment and computers. Must be proficient in the use of various software programs. High competency level Office Suites including Word, Excel, PowerPoint, OneNote, and driver related platforms as well as new software as introduced.

Certificates, Licenses, Registrations

Valid driver's license and a clean driving record are required; Knowledge or certification in DOT/FMCSA regulations or willingness to acquire.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is routinely required to stand; walk and occasionally climb or balance and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision. Must be able to access and navigate each department and location within the organization. Must be able to travel by car and air.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is occasionally exposed to fumes or airborne particles; toxic or caustic chemicals; outside weather conditions. Exposure to both a non-temperature controlled warehouse environment as well as temperature controlled office and store locations. The noise level in the work environment is usually moderate.

This is a full-time position with occasional travel.

Employment at Replacement Parts, Inc. is subject to post offer, pre-employment drug testing. Equal Opportunity Employer. Replacement Parts, Inc. is a drug-free workplace. *This is a Safety Sensitive position.