Payroll Records Clerk

Department: Sheriff - Detention Position Control Number: 0418-183 FLSA Status: Non-Exempt; position is eligible for overtime Safety Sensitive Designation: This position is not designated as safety-sensitive. Random Drug/Alcohol Test: No Opening Date: September 4, 2026 Closing Date: September 10, 2026 at 11: 59 PM This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts managements right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible. An Equal Opportunity Employer JOB SUMMARY: Responsible for the preparation and processing of payroll and timekeeping for Detention employees and preparation of related reports. ESSENTIAL JOB FUNCTIONS: Enters the time and attendance reports into the computer for each employee based on information submitted by supervisors. Verifies the availability of leave time for staff prior to reporting usage on payroll report. Prepares payroll sheets and leave time reports for the payroll office. Enters holidays used by employees into computer records and holidays used on holiday reports for Payroll. Calculates over-time earned by employees; enters these hours into the computer and on payroll reports. Prepares monthly payroll recap reflecting hours worked and leave time used for verification by employees and supervisors. Distributes payroll checks to staff; ensures receipt is verified. Calculates lump payout of accumulated leave time for terminating employees. Maintains payroll hours worked for grants; prepares a report reflecting amount used and amount remaining. SECONDARY DUTIES AND RESPONSIBILITIES: Inputs any salary changes or termination of employees into the system. Performs other related duties as required. PERSONNEL SUPERVISED: None WORKING CONDITIONS: Work is performed in a smoking-restricted office environment. MINIMUM QUALIFICATIONS: REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES: Good knowledge of standard payroll principles and practices.Good knowledge of Pulaski County policies and procedures concerning payroll and leave time calculation and record keeping.Ability to perform complex mathematical computations quickly and accurately.Ability to prepare complex numerical reports.Ability to establish and maintain detailed record-keeping systems.Ability to attend work regularly and reliably.Skill in the operation of and data entry into a computer system.Skill in the operation of a calculator. PHYSICAL REQUIREMENTS: Visual acuity is necessary for use of the computer screen.Digital dexterity is needed for keyboard operation.Ability to communicate orally in person and by telephone. EDUCATION AND EXPERIENCE: Completion of high school including business, math, or related coursework; some experience with maintenance of payroll, time, or related records; or any equivalent combination of experience and training which provides the required skills, knowledge, or abilities.