-

Plan, direct, and coordinate administrative services for the organization in the Birmingham office. Partner with site leadership to ensure efficiency with day-to-day operations.

Key Accountabilities/Deliverables:

• Shares responsibility of being a welcoming point of contact for all visitors and employees at the front.

• Maintains office efficiency desk. Must display a customer first approach to all tasks by coordinating day-to-day operations, schedules and prepares internal and building conference rooms as requested. Along with arranging for transportation as requested.

• Assist as Company Phone Operator and fax operations by taking shifts as needed throughout the day. Ensure fax and voicemails are distributed on a timely basis.

• Assist with daily business units need including meeting agenda, planning of off-site meetings, and assisting with additional requests from business leadership.

• Act as a site lead for the facilities team. Working with the facilities leadership to meet all building and site needs.

• Monitor all security access for employees and visitors. Enforce security procedures.

• Oversee ordering office supplies, ordering/stocking of breakroom supplies, lunch ordering, copier/printer issues, general office appearance, submitting building repair requests, new employee set-up, update office name plates, etc.

• Complete all inventory tracking and expenses in coordination with all ordering.

• Assist leadership with expense reporting and travel assistance as necessary.

• Participate in social committee. Available to support occasional after-hours events.

• Maintain your onsite office presence 5 days per week, Monday – Friday.

• Provide administrative support including production of memos, reports, and presentations.

• Serves as one of the fire marshals/floor wardens assigned to the office.

• Recommend changes to procedures to improve operations within the office.

• In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require.

-

At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement. We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program