Description

recruiting for:

Junior Executive Assistant

This position reports into the General Manager Turkey & CIS and is based in Istanbul, Turkey.

Who We Are

At Kenvue, we realize the extraordinary power of everyday care. Built on over a century of heritage and rooted in science, we're the house of iconic brands - including NEUTROGENA®, AVEENO®, TYLENOL®, LISTERINE®, JOHNSON'S® and BAND-AID® that you already know and love. Science is our passion; care is our talent. Our global team is made up with 22, 000 diverse and brilliant people, passionate about insights, innovation and committed to deliver the best products to our customers. With expertise and empathy, being a Kenvuer means to have the power to impact life of millions of people every day. We put people first, care fiercely, earn trust with science and solve with courage - and have brilliant opportunities waiting for you! Join us in shaping our future-and yours. For more information, click here .

What You Will Do

The Executive Assistant will provide exceptional administrative and secretarial support functions to the General Manager Turkey relating to all aspects of the business including information of a highly sensitive and confidential nature. The Assistant will resolve issues proactively through relevant processes and procedures as well as liaise with all business levels across internal and external organizations.

Key Responsibilities

• Supporting the General Manager in a gatekeeper role.

• General administration tasks, including HR Admin support, ensuring proper documentation and follow-up on HR-related matters.

• Travel organization for the General Manager and other key team members, including guest arrangements

• Expense reports for the General Manager and key team members.

• Organize regional and global team meetings, conferences, handling follow-up and documentation post-scientific congresses, coordinating technical work follow-up with government authorities, Maintaining and updating healthcare professional systems and data, including data systems related to compliance.

• Overseeing general office management tasks, Supporting office functions, including purchase order preparation and management, Organizing regional and global team meetings, town halls, and webinars.

• Maintain accurate distribution lists

• Support in the setup of communication material (meeting minutes, business presentations,

• newsletters, announcements)

• Support Sharepoint, MS Teams, Touchpoint

• Screening telephone calls

• Purchase Order preparation and follow-up

• Conducting data research as required

• Diary management for the General Manager: prioritize and manage a complex schedule of

• commitments while ensuring the calendar is fully maintained and accurate. Proactive

• notifications of schedule changes

• General support and back-up

• Perform other related duties as required.

What We Are Looking For

Required Qualifications

• 2-4 years experience in Executive Assistant and experience in an international environment.

• HR admin experience is a plus.

• Ability to work in a diverse team environment.

• Good technical aptitude to learn healthcare professional system software (training will be provided)

• Office management skills and proficiency in Microsoft Office Suite

• Ability to work independently and manage multiple tasks across various departments

• High attention to detail and excellent organizational skills

• Flexible and able to handle diverse responsibilities in a dynamic work environment

• high degree of attention to detail, ability to work under pressure

• Ability to work with confidential and sensitive data

• Outstanding project management and follow up skills

• A proactive approach to prioritize and anticipate

• Excellent office management and interpersonal skills are essential as are good organizational abilities.

• Advanced written and spoken English, some German would be advantageous

What's In It For You

• Competitive Benefit Package

• Paid Company Holidays, Paid Vacation, Volunteer Time, Summer Fridays & More!

• Learning & Development Opportunities

• Employee Resource Groups

Kenvue is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.