Your Role:

Elanco is seeking a diligent and organized Associate - General Affairs to join our team in Tokyo. This role is crucial for maintaining the efficient and smooth operation of our office environment. You will provide essential administrative and operational support across various scope, ensuring a well-managed and compliant, as well as an engaging/energizing working environment. This position is ideal for an individual who values excellence and takes pride in contributing to a supportive and functional work setting.

Your Responsibilities:

Key Responsibilities

The Associate, General Affairs will be responsible for:

• General Office Management:
  • Overseeing daily office operations, including managing office supplies, coordinating equipment maintenance, handling vendor relationships, and ensuring a well-organized and productive workspace.
  • Accurately processing invoices and purchase orders and collaborating with the Finance department for timely and correct financial transactions.
  • Being touchpoint for the building management office to help manage the security system as well as participation in activities, such as evacuation drills and etc.
  • Record management including filing, scanning and copying of HRGA documents.
  • Updating organization chart and employee information, manage group email addresses and system access.
  • Supporting onboarding and off-boarding process.
    
• Health, Safey and Environment (HSE) and Security:
  • Supporting the implementation and adherence to HES policies and procedures, meeting both global requirement and local regulations. This includes running the monthly local safety committee.
  • Liaise with global/regional HSE and Security team and help implement the initiatives locally.
  • Managing the local employees’ safety confirmation response system.
  • Maintaining premise’s security measures including administering security/ID cards as well as access log.
    
• Fleet Management:
  • Administering the company vehicle fleet, liaising with external fleet management desk.
  • Ensuring the leased car delivery schedules, and vehicle allocation, ensuring efficient use and compliance.
  • Occasional collaboration with regional team to ensure efficient program.
  • Ensure the driving safety for all company vehicles, including implementing safety driving training and accident prevention activities.

• Corporate-Leased House Management:
  • Managing corporate housing arrangements for employees, including lease administration, maintenance coordination, and relocation support liaising with the external housing vendor.
    
• Other:
  • Providing administrative and logistical support for internal company events and communication efforts if needed, helping to foster a positive company culture.
    

What You Need to Succeed (minimum qualifications):

• Minimum 5-6 years of experience in a general affairs, office management, or administrative support role.
• Effective communication skills, both written and verbal, with the ability to interact professionally with colleagues and external partners.
• Ability to manage multiple tasks and priorities effectively.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Minimum bachelor's degree in Business Administration or a related field, or equivalent practical experience.
• Fluent Japanese and basic/business level English

What will give you a competitive edge (preferred qualifications):

• Strong organizational skills and attention to detail.
• A proactive approach to problem-solving and a commitment to providing excellent service.
• Ability to maintain confidentiality of highly sensitive information
• Agility, flexibility and proactiveness in a changing environment
  

Additional Information:

• Travel: Not required
• Location: Tokyo, Japan

Don’t meet every single requirement? Studies have shown underrecognized groups are less likely to apply to jobs unless they meet every single qualification. At Elanco we are dedicated to building a diverse and inclusive work environment. If you think you might be a good fit for a role but don't necessarily meet every requirement, we encourage you to apply. You may be the right candidate for this role or other roles!